BAJFI Billing & Payment Guide: Navigating Fees, Options, and Terms 

At Bay Area Janitorial Force, Inc. (BAJFI), we know that keeping your office clean shouldn’t come with confusion about how to pay for that service. Whether you’re a long-time customer or are considering working with us for the first time, we want to make sure our billing process is as straightforward and stress-free as possible.

Understanding payment terms, options, and potential fees can feel overwhelming—especially when you’re juggling multiple responsibilities. That’s why we created this guide. It’s designed to give you the clarity and confidence you need to choose the payment method that works best for your business and budget.

1. Understanding Fees & Late Fees

Avoid surprises—know what to expect when paying for janitorial services.

Late Fees

We understand that occasional billing hiccups happen—but to keep things running smoothly, BAJFI applies late fees 30 days after the invoice due date.

• Rate: 0.08333% per annum
• When it starts: On the 31st day after the invoice due date
• How we help you stay on track: We send out an automated reminder email through QuickBooks before late fees kick in. That way, you’ll always have a heads-up.

Tip: To avoid late fees altogether, consider setting up ACH or auto-pay with a credit card—no need to remember due dates.

Convenience Fees

If you’ve worked with other service providers, you might be used to credit card processing or “convenience” fees. BAJFI keeps things simple—there are no extra fees, ever.

• No processing fees for credit card payments
• No added charges for ACH or other accepted methods
• What you’re quoted is what you’ll pay—every time

2. Payment Options: Choosing What Works for You

There’s no one-size-fits-all when it comes to paying for janitorial services. That’s why BAJFI offers flexible options that fit the way your business runs. Here’s a quick look at each payment method—and how to decide what works best for you.

ACH (Automated Bank Transfer)

Why Customers Choose It:
ACH is a convenient, hands-off option. Once it’s set up, your payments are made automatically each billing cycle—no reminders or manual steps needed.

Pros

• Fully automated after setup
• Reliable and secure
• Reduces risk of late fees

Cons

• Requires sharing your bank account details
• Some customers may be hesitant due to security concerns

Is ACH Safe?
Yes. ACH is backed by standard banking security protocols, and BAJFI does not store any account numbers. It’s the same system trusted by thousands of businesses for payroll, utilities, and recurring expenses.

Automatic Credit Card Payments

Why Customers Choose It:
If you prefer to manage expenses by card or track spending through a single platform, this is a great option.

Pros

• Simple and fast
• Great for tracking and reporting
• No late fees if your card is active

Cons

• Some companies prefer not to store card info

No Fees—Ever
BAJFI does not charge processing or convenience fees for credit card payments. You get the convenience without any extra costs.

Checks & Manual Bank Transfers

Why Customers Choose It:
For businesses that already have systems in place for manual payments, this may be a familiar route.

Pros

• No added fees

Cons

• Slower processing
• Higher chance of late fees
• More manual work for you

Recommendation: If you use this method, be sure to plan—especially if your payment approval process takes time.

3. Payment Terms: Net 7 vs. Net 30 vs. Net 60

When it comes to service-based billing, payment terms can vary widely—and sometimes that leads to confusion. Here’s what you need to know about how Net terms work and what BAJFI offers.

What Do Net Terms Mean?

• Net 7: Payment is due 7 days after the invoice date
• Net 30: Payment is due 30 days (about 4 and a half weeks) after the invoice date
• Net 60: Payment is due 60 days (about 2 months) after the invoice date

Some vendors may offer longer terms—but that can sometimes mean inconsistent service or slow response times.

Why BAJFI Uses Net 7

To keep things running efficiently for everyone, BAJFI uses Net 7 terms for all clients, regardless of company size or how long you’ve been with us.

Here’s why that benefits you:

• It ensures your service stays consistent and on schedule
• It simplifies accounting—especially when combined with autopay
• It minimizes disruption (no chasing down past-due invoices or surprise interruptions)

If 7 days sounds fast, don’t worry—setting up ACH or credit card autopay takes the stress out of remembering due dates.

Final Takeaways & How to Set Up Payments with BAJFI

We know billing isn’t the most exciting part of running a business—but it should be easy, transparent, and stress-free. That’s exactly how we’ve designed our process.

Here’s what you can count on with BAJFI:

• No hidden fees—what we quote is what you pay
• Flexible payment methods—choose what works best for you
• Clear terms and reminders—no surprises, no confusion

If you ever have questions or need help setting up your payment method, we’re just an email away. Reach out to our accounting team at accounting@bajfi.com and we’ll walk you through next steps.

Want to set up ACH or credit card autopay?

Let us know. We’ll make it quick, secure, and seamless—so you can get back to more important things.

Thanks for choosing BAJFI.
We’re proud to be your janitorial partner.